Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB134894C-MH, Maintenance and Testing of Fire Intrusion Alarm Systems in the amount of $35,975.00 with Entec Systems, Inc. (Suwanee, GA), to provide immediate replacement of obsolete fire alarm control panel at the Fulton County Health and Human Services facility located at 4700 North Point Parkway, Alpharetta, GA 30022. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The existing fire alarm control panel at 4700 North Point Parkway, Alpharetta, GA 30022, is obsolete and must be replaced in order for the facility to be in compliance with regulation NFPA-72 (National Fire Protection Association).
Scope of Work: This request for increase in spending authority is expected to cover the costs for demolition of existing deficient fire alarm control panel, installation of new panel, completion of termination of wiring from all end-point devices, and the panel for operation conforming to requirements in NFPA-72.
Replacement Project Cost:
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Building |
Project Description |
Project Total Cost |
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1 |
4700 North Point Parkway |
Silent Knight 1, 110 PT Addressable FACP 10amp Power Supply Remote Annunciator Addressable Photo Smoke Detector Addressable Heat 135^ detector Intelligent Non-Relay Photoelectric Duct- Smoke Housing Addressable Relay Module Addressable Control Module Addressable Dual Action Pull station Installation, programming, and final check-out 10% Parts Markup per contract |
$35,974.90 |
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Total Cost |
$35,974.90 |
This contract furnishes all parts, labor, equipment, and appurtenances necessary to provide on-site preventive maintenance and testing of fire-intrusion alarm systems and system components to include fire alarm main and sub panels, including intrusion alarm connections, for Fulton County facilities.
The scope of work includes, but is not limited to:
• LED lamp & batteries
• Smoke and heat detectors
• Horns and strobes
• Duct smoke detector
• Pull stations
• Fireman phone jacks
• Override panels
Community Impact: If this modification is not approved, we will not be able to replace fire alarms in a timely manner. Failure of fire alarm can also place the building out of compliance with Fire and Life safety Codes affecting its eligibility to continue County operations. This will cause enormous uncertainty in the operation of the system and potential risk to the property of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval as DREAM does not have the in-house capacity/expertise to complete the work needed.
The increased spending authority will allow DREAM to both complete the necessary installation and have sufficient spending authority for the remainder of FY 2023 to cover annual testing of fire intrusion alarm system services Countywide.
The project will be managed by the Department of Real Estate and Asset Management Building Maintenance division.
Historical Expenditures:
FY2023: The County allocated/expenditures as of 5/10/2023, $65,000.00
FY2022: The County spent $82,564.70
FY2021: The County spent $92,299.02
FY2020: The County spent $62,354.17
FY2019: The County spent $119,846.17
FY2018: The County spent $143,983.16
Project Implications: These are activities mandated by the State Fire Marshal. Non-compliance also could result in potential life-safety risks for employees and visitors to Fulton Count facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the subject facility will be non-compliant with fire code and subject to citations and fines assessed by the State of GA Fire Marshall. More importantly, the County risks the serious injury, or loss of life, of County staff and citizens.
Contract Modification
(B) Entec Systems, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
22-0873 |
11/16/22 |
$35,000.00 |
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Increase Spending Authority No. 1 |
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$37,975.00 |
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Total Revised Amount |
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$70,975.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $35,975.00
Prime Vendor: Entec Systems, Inc.
Prime Status: Small Business Enterprise (SBE)
Location: Suwanee, GA
County: Gwinnett County
Prime Value: $35,975.00 or 100.00%
Total Contract Value: $35,975.00 or 100.00%
Total Certified Value: $35,975.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$35,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$37,975.00 |
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TOTAL: |
$70,975.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M003: Capital, Real Estate and Asset Management, Fire/Life Stafety-2018- $35,975.00
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Key Contract Terms |
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Start Date: Effective upon BOC approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
3/31/2023 |