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File #: 23-0634    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 8/28/2023 In control: Board of Commissioners
On agenda: 9/20/2023 Final action: 9/20/2023
Title: Request approval to increase spending authority - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in an amount not to exceed $555,397.00 with Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA), to cover the costs to support Phase II for the relocation of Clerk of Superior Court, Sheriff's Office, Information Technology, DREAM, Police, and Marshal's Office to the County Central Warehouse. Effective upon BOC approval. (APPROVED)
Attachments: 1. Exhibit_1_Amendment_No._1_to_Form_of_Contract[1], 2. Exhibit 3 Contractor's Performance Report - CPR Memo - Allied Moving Services, 3. Detailed Cost Sheet, 4. 2023-0634

 

Department

Real Estate and Asset Management

 

Requested Action

title

 

Request approval to increase spending authority - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in an amount not to exceed $555,397.00 with Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA), to cover the costs to support Phase II  for the relocation of Clerk of Superior Court, Sheriff’s Office, Information Technology, DREAM, Police, and Marshal’s Office to the County Central Warehouse. Effective upon BOC approval.  (APPROVED)

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Requirement for Board Action

In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.​

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Open and Responsible Government

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background: This request to increase spending authority is to cover the costs to support of the Phase II relocation of several County agencies to the newly renovated Fulton County Central Warehouse.

 

Scope of Work: This contract furnishes all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County. The Phase I relocation involved the Department of Registrations and Elections and was performed by Beltman Relocation Group after an approval of an increase in spending authority of $130,000.00 via Agenda Item #23-0172.

 

The scope of work also includes, but is not limited to:

1.                     Provide moving cost and timeline estimate for each moving project upon request. 

2.                     Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required. 

3.                     Cleaning up after each phase of the move, this directly related to packing/unpacking. 

 

Community Impact: None of which the Department is aware.

 

Department Recommendation: The Department of Real Estate and Asset Management recommends approval.

 

The project management is coordinated by the Department of Real Estate and Asset Management.

 

Project Implications: This increase will allow the Phase II relocation moves of several identified County agencies to the Fulton County Central Warehouse.

 

Community Issues/Concerns: None of which the Department is aware.

 

Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in the relocation of several County agencies.

 

Contract Modification

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

22-0875

11/16/22

$40,000.00

Increase Spending Authority No 1

 

 

$555,397.00

Total Revised Amount

 

 

$595,397.00

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

Contract Value:                                          $555,397.00                                          

 

Prime Vendor:                     Tuxedo Logistics, LLC dba Allied Commercial Services                     

Prime Status:                     Non-Minority

Location:                                                               Columbus, GA                                                               

County:                                                               Muscogee County

Prime Value:                                          $555,397.00 or 100.00%                                           

 

Total Contract Value:                     $555,397.00 or 100.00%

Total Certified Value:                     $0.00 or 0.00%

 

Exhibits Attached

Exhibit 1:  Amendment No. 1 to Form of Contract

Exhibit 2:  Cost Proposal

Exhibit 3Contractor’s Performance Report

 

Contact Information
title

Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772

 

Contract Attached
title

Yes


Previous Contracts

title

Yes

 

Total Contract Value

Original Approved Amount:

$40,000.00

Previous Adjustments:

0

This Request:

$555,397.00

TOTAL:

$595,397.00


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $555,397.00

 

Key Contract Terms

Start Date: Upon on Approval

End Date: 12/31/2023

Cost Adjustment

Renewal/Extension Terms


Overall Contractor Performance Rating: NA

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

NA

NA