Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in an amount not to exceed $555,397.00 with Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA), to cover the costs to support Phase II for the relocation of Clerk of Superior Court, Sheriff’s Office, Information Technology, DREAM, Police, and Marshal’s Office to the County Central Warehouse. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request to increase spending authority is to cover the costs to support of the Phase II relocation of several County agencies to the newly renovated Fulton County Central Warehouse.
Scope of Work: This contract furnishes all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County. The Phase I relocation involved the Department of Registrations and Elections and was performed by Beltman Relocation Group after an approval of an increase in spending authority of $130,000.00 via Agenda Item #23-0172.
The scope of work also includes, but is not limited to:
1. Provide moving cost and timeline estimate for each moving project upon request.
2. Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required.
3. Cleaning up after each phase of the move, this directly related to packing/unpacking.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The project management is coordinated by the Department of Real Estate and Asset Management.
Project Implications: This increase will allow the Phase II relocation moves of several identified County agencies to the Fulton County Central Warehouse.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in the relocation of several County agencies.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11/16/22 |
$40,000.00 |
|
Increase Spending Authority No 1 |
|
|
$555,397.00 |
|
Total Revised Amount |
|
|
$595,397.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $555,397.00
Prime Vendor: Tuxedo Logistics, LLC dba Allied Commercial Services
Prime Status: Non-Minority
Location: Columbus, GA
County: Muscogee County
Prime Value: $555,397.00 or 100.00%
Total Contract Value: $555,397.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
0 |
|
This Request: |
$555,397.00 |
|
TOTAL: |
$595,397.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $555,397.00
|
Key Contract Terms |
|
Start Date: Upon on Approval |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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NA |
NA |