Department
Senior Services
Requested Action
title
Request approval to increase spending authority - Department of Senior Services, 21ITB000028ACJC, Indigent Burial in the amount of $132,841.35 with Mutual Meadows Inc. (Peachtree Corners, GA), to provide dignified professional burial services as a last resort for any deceased person declared indigent or unclaimed Fulton County resident if the death occurred within Fulton County. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Department of Senior Services recommends approval to increase the spending authority for Mutual Meadows. This is based on the expected budget shortfall and increased monthly burial costs for 2023.
Scope of Work: Mutual Meadows provides interment and cremation services for the indigent including cemetery plots, furnishing of gravesites, cement vault, opening and closing of grave sites, lowering services, cremation, and interment of cremains and perpetual care. This is done pursuant to O.C.G.A § 36-12-5, which requires the governing authority of the county wherein indigent deaths occur to make available from county funds a sum sufficient to provide a decent interment or cremation of deceased indigent persons. The gravesites are located at Lakeside Memorial Gardens Cemetery, 7720 Ono Road, Palmetto, GA 30268. This program provides a decent burial for Fulton County citizens who die and have no resources to pay for the interment costs at the time of death.
Community Impact: Fulton County provides approximately 350 indigent burials annually: 90% are adults, 3% are children ages 2 to 16, and 7% are children under 2.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Fulton County is obligated pursuant to O.C.G.A § 36-12-5 to provide indigent burial services. Approval will allow the County to continue to provide services in compliance with state law.
Community Issues/Concerns: There are no community issues or concerns regarding this item.
Department Issues/Concerns: The Department has no issues or concerns regarding this item.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-1049 |
12/15/2021 |
$418,750.00 |
|
1st Renewal |
22-0774 |
10/19/2022 |
$418,750.00 |
|
Increase Spending Authority |
23-0161 |
03/01/2023 |
$21,675.00 |
|
Increase Spending Authority |
|
|
$132,841.35 |
|
Total Revised Amount |
|
|
$992,016.35 |
Contract & Compliance Information
Contract Value: $132,841.35
Prime Vendor: Mutual Meadows
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $132,841.35 or 100.00%
Subcontractor: None
Total Contract Value: $132,841.35 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Agreement
Exhibit 2: Mutual Meadows Performance Evaluation Q2-23
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$418,750.00 |
|
Previous Adjustments: |
$440,425.00 |
|
This Request: |
$132,841.35 |
|
TOTAL: |
$992,016.35 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-1838-1234: General, Senior Services, Indigent Burial Services
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: $132,841.35 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
12/31/2023 |