File #: 24-0055    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 10/11/2023 In control: Board of Commissioners
On agenda: 2/21/2024 Final action: 2/21/2024
Title: Request approval to award a contract without competition - Department of Information Technology, 19RFP3152019K-DJ, Agenda Management System with Carahsoft Technology Corporation (Reston, VA) in an amount not to exceed $267,200.35 to provide licenses and professional services required to upgrade the existing agenda management system. Effective upon BOC approval until final acceptance of project deliverables and milestones. (HELD ON 1/24/24 AND 2/7/24) (APPROVED)
Attachments: 1. STATEMENT OF WORK, 2. COST PROPOSAL
DEPARTMENT
Information Technology

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to award a contract without competition - Department of Information Technology, 19RFP3152019K-DJ, Agenda Management System with Carahsoft Technology Corporation (Reston, VA) in an amount not to exceed $267,200.35 to provide licenses and professional services required to upgrade the existing agenda management system. Effective upon BOC approval until final acceptance of project deliverables and milestones. (HELD ON 1/24/24 AND 2/7/24) (APPROVED)
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined that there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.

STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND: Fulton County currently utilizes Granicus' Legistar platform as its agenda management software system to prepare, store and archive BOC agendas and meeting information. Granicus is a cloud-based application platform for Document Management, Agenda and Minutes Automation (electronic document repository).

Scope of Work: The County has chosen to upgrade its existing agenda platform from Legistar to OneMeeting with Swagit streaming. Granicus provides multiple agenda platforms under the gov Meetings platform. This upgrade provides a comprehensive, end-to-end, organization-wide agenda automation and legislative history software system. One Meeting will accommodate the County's needs for fle...

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