Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 21RFP130049C-CG, Landfill Post Closure Services in the amount of $75,000.00 with Atlantic Coast Consulting, Inc. (Roswell, GA), to provide funding to install permanent groundwater monitoring wells to measure the level of groundwater contamination at the site of Dogwood Senior Center located at 1953 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authority to cover the cost to install permanent groundwater monitoring wells to measure the level of groundwater contamination at the site of Dogwood Senior Center located at 1953 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318.
Scope of Work: The increase spending authority is being requested to cover the cost to install permanent groundwater monitoring wells to measure the level of groundwater contamination at the site of Dogwood Senior Center located at 1953 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318. The groundwater contamination was caused by leaking underground fuel storage tanks (UST). The tanks were removed in the 1980’s, but no environmental testing or reporting was done in conjunction with the removals.
In February 2022, during the initial environmental investigation and testing that was prepared by Atlantic Coast Consulting, Inc. The testing noted a maximum dissolved concentration for benzene of 680 micrograms per liter (µg/L) which exceeded the In-Stream Water Quality Standards (ISWQS) for benzene of 51 µg/L. On August 9, 2022, because of the significant level of contaminants discovered in the groundwater requiring remediation, the Underground Storage Tank Management Programs (USTMP) Corrective Action Unit II is requesting that the site submit a Corrective Action Plan - Part A (CAP-Part A) by NLT October 14, 2022.
All work shall be performed in compliance with the guidelines set forth by the Georgia Environmental Protection Division (EPD).
This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for the scope of work as indicated in the following areas:
A. Project Management, Scheduling, Recordkeeping and Reporting
B. Implementation of Health and Safety Programs
C. Landfill Compliance Inspections
D. Landfill Gas System (LFG) Management
E. Methane Monitoring and Reporting
F. Groundwater and Surface Water Monitoring and Reporting
G. Landfill Maintenance at Merk/Miles and Morgan Falls Landfills
Community Impact: The County's citizens would experience impacts from ground water contamination cause by leaking underground fuel storage tank (UST).
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to cover the cost to install a permanent groundwater monitoring wells to measure the level of groundwater contamination at the site of Dogwood Senior Center located at 1953 Donald Lee Hollowell Parkway NW, Atlanta, GA 30318.
Historical Expenditures:
• FY2022: The County expenditure as of 7/19/2022 is $290,795.07
• FY2021: The County has spent $446,700.00
• FY2020: The County has spent $496,700.00
• FY2019: The County spent $496,700.00
• FY2018: The County spent $750,338.45
Project Implications: Increase spending authority is to cover the cost of requiring remediation to install a permanent groundwater monitoring well to measure the level of groundwater contamination at the Dogwood Senior Center because of leaking underground fuel storage tank (UST).
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase spending authority is not approved, the County will not have the abilities to install permanent groundwater monitoring wells to measure the level of groundwater contamination at the site of the Dogwood Senior Center. The County would face serious penalties from the Georgia Environmental Protection Division (EPD).
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0965 |
12/1/21 |
$646,700.00 |
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Increase Spending Authority |
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|
$75,000.00 |
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Total Revised Amount |
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$721,700.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $75,000.00
Prime Vendor: Atlantic Coast Consulting, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $54,825.00 or 73.10%
Subcontractor: BMS Enterprise
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $16,425.00 or 21.90%
Subcontractor: Eurofins Environment Testing America
Subcontractor Status: Non-Minority
Location: Savannah, GA
County: Chatham County
Subcontractor Value: $3,750 or 5.00%
Total Contract Value: $75,000.00 or 100.00%
Total M/FBE Value: $16,425.00 or 21.90%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$646,700.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$75,000.00 |
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TOTAL: |
$721,700.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-M005: Capital, Real Estate and Asset Management, Interiors 2018- $75,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
7/21/2022 |