Department
Real Estate and Asset Management
Requested Action
title
Request approval of lowest responsible bidders - Department of Real Estate and Asset Management, 26ITB1607343C-JNJ, Asphalt/Concrete Pavement Maintenance and Repair Services in the total amount not to exceed $200,000.00 with (A) Deerfield Asphalt Paving Company (Atlanta, GA) in the amount not to exceed $105,000.00 and (B) Paramount Cutting Contracting (Loganville, GA) in the amount not exceed $95,000.00, to provide asphalt/concrete pavement maintenance and repair services on an as-needed basis. Effective January 1, 2027 through December 31, 2027, with two renewal options. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Is this a purchasing item?
Yes
Summary & Background: This contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide asphalt/concrete pavement maintenance and repair services on an as-needed basis for Fulton County.
Scope of Work: The scope of work includes, but is not limited to:
A. Asphalt Maintenance and Repair
• Asphalt Milling Overlay
• Pothole Repair
B. Asphalt Seal Coating and Crack Repair
C. Pavement Striping, Stenciling and Wheel Stops
D. Concrete Maintenance and Repair
• Driveway Apron Replacement
• Driveway Apron Repair
• Sidewalk Repair
• New Sidewalk
• New Steps
• Concrete Curb and Cutter Replacement
Community Impact: These contracts preserve and extend the life of the concrete pavement at County-own properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award is based on bidders’ abilities to provide complete costs according to the sample projects provided by calculating the given square and/or linear footage times the annual usage for each of the required maintenance repair services including: asphalt maintenance; asphalt seal coating and crack repair; pavement striping; and concrete maintenance repairs. The Total Base Bid Amount determined the lowest responsible and responsive bidders for this award to provide Asphalt /Concrete Pavement Maintenance and Repair Services for Fulton County for FY2027.
The Department received and evaluated 5 (five) responsive and responsible bids for the solicitation. Deerfield Asphalt Paving Company, submitted the overall lowest bid in the amount of $104,490.76.00; Paramount Cutting Contracting submitted the second the lowest bid in the amount of $235,524.00; The M Mitchell Group, LLC submitted the third lowest bid in the amount of $317,837.00; DAF Concrete, Inc. submitted the fourth lowest bid in the amount of $635,900.00; and The K&E Group USA, LLC submitted the fifth lowest bid in the amount of $854,362.00. Therefore, after careful review, we recommend awarding the two lowest responsive and responsible bidders, Deerfield Asphalt Paving Company and Paramount Cutting Contracting, to provide asphalt/concrete pavement maintenance and repair services for Fulton County for FY2027. These two vendors have not performed these services for Fulton County to our knowledge.
This is a time and materials contract. The requested spending authority in the total amount of $200,000 covers the cost for materials and labor hours for the maintenance and repairs for asphalt/concrete pavement for FY2027.
Project Implications: This contract requires specialty tools, equipment, training, and skills. If not immediately repaired, over time the structure of the asphalt and pavement surfaces will weaken and could cause damage to County and patron vehicles at County-own facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this new contract is not approved, the County cannot provide asphalt/concrete pavement maintenance and repair services for County-owned facilities for FY2027.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $200,000.00
(A)
Contract Value: $105,000.00
Prime Vendor: Deerfield Asphalt Paving
Prime Status: African American Male Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $63,000 or 60.00%
Subcontractor: Marlo Perimeter
Subcontractor Status: African American Male Business Enterprise
Location: Conyers, GA
County: Rockdale County
Contract Value: $10,500.00 or 10.00%
Subcontractor: Donald Melvin
Subcontractor Status: African American Male Business Enterprise
Location: Conyers, GA
County: Rockdale County
Contract Value: $1,050.00 or 1.00%
Subcontractor: Linsey Jacks
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $2,100.00 or 2.00%
Subcontractor: Chris Benson
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $2,100.00 or 2.00%
Subcontractor: Balwin Asphalt Company
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $2,100.00 or 2.00%
Total Contract Value: $105,000.00 or 100.00%
Total M/FBE Value: $76,650.00 or 73.00%
(B)
Contract Value: $95,000.00
Prime Vendor: Paramount Cutting Contracting
Prime Status: African American Male Enterprise
Location: Loganville, GA
County: Walton County,
Prime Value: $95,000.00 or 100.00%
Total Contract Value: $95,000.00 or 100.00%
Total Certified Value: $95,000.00 or 100.00%
Grand Contract Value: $200,000.00 or 100%
Grand Certified Value: $173,750.00 or 86.88%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Department Recommendation Memo
Exhibit 3: Performance Evaluation
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00. This is a Standby Contract that is dependent on the availability of resources provided as part of the annual operating/capital budget identified for FY2027.
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again? N/A
Choose an item.
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Report Period Start: |
Report Period End: |
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NA |
NA |