Department
Department of Registration and Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Registration and Elections, SWC99999-001-SPD0000136-0003, Temporary Staffing - Clerical & Light Industrial in an amount not to exceed $7,744,880.00 with Happy Faces Personnel Group, Inc. (Tucker, GA) to provide temporary staffing services for the Department of Registration and Elections 2021 Elections. Effective upon BOC approval through December 31, 2021.
(MOTION TO APPROVE FAILED ON 5/19/21 AND 6/2/21) (REMOVED ON 6/16/21) (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This request is to utilize the statewide contract to provide supplemental staffing services to prepare and conduct the following 2021 scheduled elections:
- November 2, 2021 countywide Special Election
- General Municipal Elections
- Municipal Runoff Election on November 30, 2021
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: Request approval of spending authority, not to exceed the amount of $7,744,880.00 through December 31, 2021.
Project Implications: None
Community Issues/Concerns: Early Voting and Election Day poll locations not properly staffed.
Department Issues/Concerns: We have used supplemental staff to assist with preparation and conduct of all elections. If the spending authority is not approved, the department will not be able to meet state mandated deadlines.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $7,744,880.00 (Not to Exceed)
Prime Vendor: Happy Faces Personnel Group, Inc
Prime Status: African American Female Business Enterprise - Non Certified
Location: Tucker, GA
County: DeKalb County
Prime Value: $ 7,744,800 or 100.00%
Total Contract Value: $7,744,880.00 or 100.00%
Total M/FBE Value: $7,744,880.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contract for Happy Face
Exhibit 2: Budget for Registration and Elections
Contact Information (Type Name, Title, Agency and Phone)
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Richard L. Barron, Director, Registration and Elections, (404) 6
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$7,744,880.00 |
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TOTAL: |
$7,744,880.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding to engage with this vendor is dependent on the presentation and approval of a sounding request to supplement the Reg. and Elec. budget for 2021 and reimbursement/payments from cities for the municipal election.
Funding Line 1:
350-265-28805-1160: General, Regis & Elections, Professional Services (Special SPLOST Election) $4,355,080.00
Funding Line 2:
350-265-2881-1160: Elections, Regis & Elections, Professional Services (General Municipal & Runoff Elections) - $3,089,770.00
Funding Line 3:
Funding Line 5:
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Key Contract Terms |
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Start Date: BOC Approval |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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