Department
Senior Services
Requested Action
title
Request approval to increase the spending authority - Department of Senior Services, 21ITB000028ACJC, Indigent Burial in the amount of $21,675.00 with Mutual Meadows Inc. (Peachtree Corners, GA), in order to close out invoices for FY2022 for indigent burial services. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This request to increase spending authority is necessary in order to process FY2022. The number increase would come directly from Fulton County DFACS who certifies and approved who is to be buried. The County received a higher number of burials from DFACS for FY 2022. Fulton County is obligated by the Georgia Cemetery Act (O.C.G.A. 110-14-1 et. Seq) to provide indigent burial services.
Scope of Work: Provide interment and cremation services for the indigent to include cemetery plots, furnishing of gravesites, cement vault, opening and closing of grave sites, lowering services, cremation, and interment of cremains and perpetual, care. This is done pursuant to the O.C.G.A § 36-12-5, keeping of adequate records of all such interments and providing of normal maintenance care which all lot owners receive. The gravesites are located at Lakeside Memorial Gardens Cemetery, 7720 Ono Road, Palmetto, GA 30268. Indigent people are typically people with no family, no assets, and no money, and it is left to the local government to administer funeral arrangements. This program provides a decent burial for Fulton County citizens who die and have no resources to pay for the interment costs at the time of death.
Community Impact: Fulton County provides approximately 350 burials annually: 90% are adults, 3% are children ages 2 to 16, and 7% are children under 2.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Fulton County is obligated pursuant to O.C.G.A § 36-12-5 to provide indigent burial services. Approval of this request ensures fiscal compliance.
Community Issues/Concerns: There are no community issues or concerns regarding this action.
Department Issues/Concerns: There are no Department issues or concerns.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
21-1049 |
12/15/2021 |
$418,750.00 |
|
1st Renewal |
22-0774 |
10/19/2022 |
$418,750.00 |
|
Increase Spending Authority |
|
|
$21,675.00 |
|
Total Revised Amount |
|
|
$859,175.00 |
Contract & Compliance Information
Contract Value: $21,675.00
Prime Vendor: Mutual Meadows
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $21,675.00 or 100.00%
Subcontractor: None
Total Contract Value: $21,675.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$418,750.00 |
|
Previous Adjustments: |
$418,750.00 |
|
This Request: |
$21,675.00 |
|
TOTAL: |
$859,175.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-1838-1234, General, Senior Services, Burial Services
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |