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File #: 23-0626    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 8/28/2023 In control: Board of Commissioners
On agenda: 9/20/2023 Final action: 9/20/2023
Title: Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB132332C-GS, Solid Waste Disposal and Recycling Services Countywide in the total amount not to exceed $1,344,000.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount not to exceed $660,000.00; and (B) Georgia Waste Systems, LLC dba Waste Management of Atlanta South, (Lake City, GA) in the amount not to exceed $684,000.00, to provide landfill solid waste disposal and single stream recycling services for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
Attachments: 1. Exhibit 1 Contract Renewal Agreement- (A) Latham Home Sanitation Company, Inc.pdf, 2. Exhibit 1 Contract Renewal Agreement- (B) Georgia Waste Systems, LLC dba Waste Management.pdf, 3. Exhibit 2 Contractor's Performance Report - Latham Home, 4. Exhibit 2 Contractor's Performance Report - Georgia Waste, 5. Exhibit 3 Contract Renewal Evaluation Form - Countywide Solid Waste 2024, 6. 2023-0626

 

Department

Real Estate and Asset Management

 

Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)

title

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB132332C-GS,  Solid Waste Disposal and Recycling Services Countywide in the total amount not to exceed $1,344,000.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount not to exceed $660,000.00; and (B) Georgia Waste Systems, LLC dba Waste Management of Atlanta South, (Lake City, GA) in the amount not to exceed $684,000.00, to provide landfill solid waste disposal and single stream recycling services for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024.  (APPROVED)

body

 

Requirement for Board Action (Cite specific Board policy, statute or code requirement)

In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Open and Responsible Government

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background: Request approval to renew existing contracts to provide Solid Waste Disposal and Recycling Services Countywide for FY2024.

 

Scope of Work: These contracts furnish all materials, labor, equipment, transportation, and appurtenances necessary for providing comprehensive Countywide solid waste disposal and single stream recycling services. The Scope of Work consists of solid waste collection, transportation, and disposal services for the County’s facilities, and to support the ongoing operational needs for the disposal of construction and demolition waste, clearing and grubbing debris, municipal solid waste, and other routine waste materials. 

 

In addition to solid waste disposal, the contractors shall provide landfill/transfer station or other disposal facilities, such as dumpsters, roll off containers, single stream recycling collection and shredding services on an “as needed” basis to meet the essential operations of the County. This may require the solid waste contractor to operate on a variable or limited frequency to satisfy the additional solid waste needs of any Fulton County facility. The recycling will be conducted utilizing recycling 95-gallon containers.

 

Community Impact: The overall impact on community health would be unsanitary conditions throughout the County if solid waste is not properly disposed of. The addition of single stream packet recycling allows for recycling without having to separate the waste. This applies to all districts.

 

Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contracts to provide landfill solid waste disposal and single stream recycling services for Fulton County facilities for fiscal year 2024.

 

These are time and materials contracts that requires covering the costs for labor, equipment, and transportation pick-up/haul for the disposal of solid waste at designated landfill sites. The requested total spending authority in the amount of $1,344,000, will cover costs for the anticipated solid waste disposal services required for FY2024.

Project Implications: These contracts allow the solid waste contractors to provide the collection and disposal of solid waste Countywide as well as single stream recycling services to the designated landfill sites.

 

Community Issues/Concerns: None of which the Department is aware.

 

Department Issues/Concerns: If these renewal contracts are not approved, the Department will not have the ability to continue to collect solid waste and recycling materials from Countywide facilities and dispose it properly. 

 

Contract Modification

 

(A)                      Latham Home Sanitation Company, inc.

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

22-0240

4/13/22

$441,600.00

Increase Spending Authority

22-0578

8/17/22

$40,000.00

1st Renewal

22-0773

10/19/22

$660,000.00

2nd Renewal

 

 

$660,000.00

Total Revised Amount

 

 

$1,801,600.00

(B)                     Georgia Waste Systems, LLC

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

22-0240

4/13/22

$313,000.00

Increase Spending Authority

22-0578

8/17/22

$200,000.00

1st Renewal

22-0773

10/19/22

$684,000.00

2nd Renewal

 

 

$684,000.00

Total Revised Amount

 

 

$1,881,000.00

 

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

Contract Value:                                          $1,344,000.00

(A)

Contract Value:                                          $660,000.00

 

Prime Vendor:                     Latham Home Sanitation Company, Inc.

Prime Status:                     White Female Business Enterprise

Location:                                                     Loganville, GA

County:                                                     Walton County

Prime Value:                                          $660,000.00 or 100.00%

 

Total Contract Value:                     $660,000.00 or 100.00%

Total Certified Value:                     $660,000.00 or 100.00% 

 

(B)

 

Contract Value:                                           $684,000.00

 

Prime Vendor:                                           Georgia Waste Systems, LLC dba Waste Management of

Atlanta South

Prime Status:                                          Non-Minority

Location:                                                     Lake City, GA

County:                                                     Clayton County

Prime Value:                                          $684,000.00 or 100.00%

 

Total Contract Value:                     $684,000.00 or 100.00%

Total Certified Value:                     $0.00 or 0.00%

 

Grand Contract Value:                     $1,344,000.00 or 100.00%

Grand Certified Value:                     $660,000.00 or 49.11%

 

Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)

Exhibit 1:  Contract Renewal Agreements

Exhibit 2:  Contractor Performance Reports

Exhibit 3:  Contract Renewal Evaluation Form

 

Contact Information (Type Name, Title, Agency and Phone)
title

Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772

 

Contract Attached
title

Yes


Previous Contracts

title

Yes

 

 

 

Total Contract Value

Original Approved Amount:

$754,000.00

Previous Adjustments:

$1,584,000.00

This Request:

$1,344,000.00

TOTAL:

$3,682,600.00


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

100-520-5222-1175: General, Real Estate and Asset Management, Waste Disposal Services- $1,263,200.00 “Subject to availability of funding adopted for FY2024 by BOC

Funding Line 2:

100-999-S666-1175: General, Non-Agency, Waste Disposal Services- $80,800.00 “Subject to availability of funding adopted for FY2024 by BOC

 

Key Contract Terms

Start Date: 1/1/2024

End Date: 12/31/2024

Cost Adjustment

Renewal/Extension Terms: No renewal options remain


Overall Contractor Performance Rating: 94

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

4/1/2023

6/30/2023